GDPR Compliancy
At ValidEmailChecker, we understand the importance of protecting your personal data. As a platform that handles email addresses—many of which may belong to residents of the European Union—we are committed to full compliance with the General Data Protection Regulation (GDPR). This document explains how we handle your data under GDPR and what that means for you.
Our Role in Data Processing
We act as a data processor under GDPR. This means that we process the email data you provide to us solely to carry out the service you’ve requested—email validation. We do not use this data for any other purpose such as advertising, profiling, or analysis beyond what’s necessary to complete the task. You, as the user, are the data controller, and your uploaded content remains fully under your ownership and direction.
Legal Grounds for Processing Your Data
Our lawful basis for processing your email data stems from the explicit action you take when you upload a list for validation. This represents your consent and signals your request for us to perform a specific service. We also process some information as part of our contractual obligation to you—such as delivering results, managing your account, and addressing support requests.
We do not access the contents of your email list for any other use, nor do we transfer that data to third parties for unrelated processing.
Where and How Your Data Is Handled
All data you upload to ValidEmailChecker is processed and stored on secure servers located within the European Union. These servers are maintained through a trusted EU-based infrastructure provider that complies with European data protection standards.
We store your data temporarily—only for the purpose of giving you access to your validation results. This data is automatically deleted from our system after 15 days. During that period, you may also manually delete your data at any time from your user dashboard.
Security Measures and Infrastructure
To protect your data, we employ strong encryption protocols both during transfer and while it is stored on our servers. This includes AES-256 encryption, a standard commonly used by major banks and governments. We continuously review our security systems, run vulnerability checks, and apply software patches as needed to ensure your information remains safe.
While we don’t currently appoint a formal Data Protection Officer, our internal practices are informed by best-in-class data handling principles, and a designated member of our team oversees compliance and user privacy concerns.
Third-Party Services and Infrastructure
To deliver a smooth and reliable experience, we rely on carefully selected service providers. These include hosting, analytics, payment processing, and communication tools. Whenever a third party handles data on our behalf, we ensure they operate in compliance with GDPR and offer equivalent levels of security and protection. We do not sell, trade, or rent your uploaded data to anyone—ever.
Your Rights Under GDPR
As a user based in the EU (or dealing with the data of EU citizens), you are entitled to several rights under GDPR. These include the right to access your data, correct it if necessary, request its deletion, limit how it’s used, and receive a copy of your processed data. You may also object to the processing of your data in certain situations.
At ValidEmailChecker, we make it easy to exercise these rights. Whether it’s deleting an uploaded file or closing your account, you are always in control. If you have any concerns or requests related to your personal data, you can contact us at GDPR@validemailchecker.com, and we’ll respond promptly.
Handling Security Incidents
Although we take every precaution to prevent security breaches, we are prepared to respond quickly and responsibly should one occur. In the unlikely event of a breach that affects your personal data, we will notify you as required under GDPR and take immediate steps to contain and resolve the issue. We treat these incidents with the urgency and transparency they deserve.
Data Processing Agreements
For businesses or users processing EU-resident data at scale, we offer a Data Processing Agreement (DPA) upon request. This document outlines the shared responsibilities and expectations between you and ValidEmailChecker with respect to GDPR compliance. While not mandatory for every user, a DPA may be helpful if you need documentation for your own compliance purposes.
Contact and Support
If you have questions about this policy or would like to exercise your GDPR rights, you can reach us by email at GDPR@validemailchecker.com. While we don’t currently accept physical mail for privacy-related matters, we are committed to handling every inquiry respectfully and thoroughly.
